Executive Secretary Job Responsibilities
Executive Secretary Job Responsibilities
Executive Assisting - Career Training Opportunities
The skills learned through a focused education in executive assisting prepare students to enter the competitive field ready. Many colleges offer students the chance to enter a respected career by providing the latest in office management techniques and procedures. Executive assisting career training opportunities available to students can have them working in a variety of places.
The role of an executive assistant has been modified to go beyond the traditional secretarial role. Inside the workplace executive assistants are counted on to provide a smooth running office by working with the executive on bookkeeping, payroll, scheduling, and documentation. These duties are incorporated into coursework that helps students learn to adapt to requests and finish them in a timely manner. Through preparation in an administrative degree program students can enter the field in jobs that include:
- Executive Assistant
- Senior Management Assistant
- Office Manger
- Marketing Assistant
- Secretary
To enter these careers students can earn an education at the associate's and bachelor's degree level. Many schools also offer certificate programs to students. Keyboarding, accounting, math, and business law are some required courses that are taken in a certificate program. Through hands-on experience in a practicum course students learn how to use the fields current computer technology and office equipment. Some duties students can expect to learn in a certificate program can include planning events, arranging company travel, and fostering conference calls. In most cases a program prepares students for less clerical work and more business oriented work.
The most common path taken to become an executive assistant or other type of assistant is completing an associate's degree program. Curriculum is centered on education in accounting, public speaking, records management, business math, and office technology. Through a more in depth look at these areas students are able to take on more challenging tasks that give them higher responsibility inside the workplace. With basic secretarial work being only a part of the job students often handle work that was once performed by mid-level managers in a business, making earning an education a standard requirement by business executives. Some of these duties include negotiating with suppliers, overseeing stockrooms, and ordering supplies. Associate's degree programs provide adequate training that prepares students for voluntary certification. Completing the Certified Administrative Professional exam shows employers that future assistants have the complete knowledge of business management and office technology.
Working as a personal assistant or in upper-level positions typically requires students to have a bachelor's degree. Most employees prefer students to earn their degree in a relevant field to the business they plan on working for. Career specific courses include managerial techniques in business communications, business principles, public relations, and office procedures.
Any of these education opportunities prepare students to enter the executive assisting field. Students can learn what it takes to be assistants by choosing to enroll in accredited executive assisting schools and colleges. Accreditation comes from agencies like the Accrediting Council for Independent Colleges and Schools (ACICS) and is provided to programs that offer quality training.
DISCLAIMER: Above is a GENERIC OUTLINE and may or may not depict precise methods, courses and/or focuses related to ANY ONE specific school(s) that may or may not be advertised at PETAP.org.
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About the Author
Renata McGee is a staff writer for PETAP.org. Locate Executive Assistant Degree Programs as well as Online Executive Assistant Programs at PETAP.org, your Partners in Education and Tuition Assistance Programs.
MY BOSS KEEPS ON DELAYING MY PAY CHECK! HELP!!!?
I am from the Philippines and a fresh graduate, I thought i got lucky landing a job, After working for 2 and a half months,i couldn't take my boss anymore! She has been taking advantage of my being new to the business world, my original position was a researcher, but in the span of 2 months she made me into Executive Assistant, Messenger,Operations Manager and basically all around in the Office with out salary increase! more over with all the responsibilities she hanged on my back, staying long hours at the office just to satisfy her demands! she practically enslaved me! and so i have finally decided to resign 1 month ago. Today i went to the Office to collect my last pay check but she did not even let me in her office and her secretary informed me to come back some other day, but each time I go back she tells me to come back on another day! What should I do?
SUE HER!
Executive Secretary Job Responsibilities
Duties of an Executive Personal Assistant
Secretarial Recruitment: How to Get it Right the First Time
Behind every successful executive is a dutiful personal secretary, or so the saying goes. Secretarial recruitment is one of the things no one wants to get wrong. There is simply no room for mistakes in secretarial recruitment, as a poor choice of a secretary can be extremely costly to an organization’s image. And while the circumstances under which and for which one finds themselves recruiting a secretary, there are some general steps one can take to ensure success in secretarial recruitment.
1. Go for quality: In the hard economic times currently facing most businesses and non-profit organizations, the temptation to use the salary quotation as the sole recruitment yardstick is very strong. Using salary demands as the sole recruitment yard stick means going for the candidate who quotes the lowest figure in response to the question on salary requirements. But recruiting with a bias to the lowest salary quotations might be the wrong strategy when recruiting for secretarial and other PA Jobs. When recruiting for secretarial and indeed all the other PA Jobs, you need to keep it in mind that your secretary or personal assistant is an agent who reflects the image of your organization. Consequently, a secretary who is overtly cheap might create the impression that your organization is cheap, denying you the more lucrative contracts in the case of a business organization or reducing your funding allocation in the case of non-profit organizations.
2. Establish an objective selection criterion: Objectivity in all recruitment matters is a factor which can never be overemphasized. Once it gets into public domain that you are recruiting for secretarial or PA Jobs, you are likely to get tons of applications, as these are jobs for which many people consider themselves qualified. To help you sort out these applications, it might be good to establish an objective criterion with which to sort through the applications. You can do this through by creating a spreadsheet, with the rows bearing the names of the candidates, and with columns for academic qualifications, professional qualifications, experience, personality (to be deduced from interview) and other relevant factors. Better still, you can allocate a point score for every qualification, and then you can simply take the candidates with the most points into the short list for the next recruitment stage. Oh, and if you trust your instincts in your recruitment, you can just have ‘your feeling about a candidate’ as one of the factors (spreadsheet row) you are looking at, with a score for it. This way, your intuition will be reflected in the recruitment, but alongside other important factors as well.
3. Consider Making Use of a Secretarial recruitment agency. To ease the recruitment task and increase the chances of getting just the right candidate for the job you have, you might consider enlisting the services of a secretarial recruitment agency. As mentioned, secretarial and PA Jobs are jobs for which many people consider themselves qualified, and a secretarial recruitment agency can help you to sort out the serious candidates from the jokers. A secretarial recruitment agency is likely to have many candidates to choose from, hence enhancing the recruitment scope. And the services of some secretarial recruitment agencies, especially those that charge candidates for holding their resumes in their databases may be free to you as an employer. And even if the secretarial recruitment agency charges you a fee for their services, it is likely to be cheaper than what you could spend in advertising, short-listing and interviewing for the position.
About the Author
Crone Corkill is a well known recruitment
agency in the UK. Crone Corkill offers
finance jobs , commerce
and industry accounting jobs and middle office jobs. Crone Corkill is a well
known Secretarial
recruitment agency. This article provides advice about how to find the right
jobs, Crone Corkill has thousands of satisfied clients throughout the UK as a
secretarial recruitment agency.